(i) In the case that an applicant's Work Permit is about to expire and he/she is still working at the original company, the employing unit shall apply for an extension for the applicant in the System within 30-90 days before the expiry date of such permit. In the case that the extension hasn’t been applied for less than 30 days before the expiry of the permit, the System will not accept the application for an extension any more. The annexes of the application materials for an extension shall abide by the document requirements of the State Administration of Foreign Experts Affairs (refer to Annex: 3). When the application for an extension is approved, the employing unit can scan the QR code in the Work Permit to check the validity period of the updated Work Permit. While during the Covid-19, the System temporarily cancels the restriction that "application for an extension shall be submitted 30 days before the expiry of the permit”, and the resuming date is subject to the announcement of the System.

(ii) In the case of any change of particulars such as the basic information (name, passport number, position, and category) of the applicant, he/she shall apply to the approving authority within 10 working days from the date when the change occurs. When the application for a change is approved, the employing unit can scan the QR code in the Work Permit to check the information of the updated permit.   

(iii) In the case that the employing unit and the applicant reach a common consensus on not renewing the contract after the expiry of the contract, or terminating the contract and the employment relationship before the date of expiry, the employing unit shall apply to the approving authority for cancellation within 10 working days from the date of the event. When the application for cancellation is approved, the Proof for Cancellation of the Foreigner Work Permit can either be mailed by EMS with freight to be collected or be obtained on site at the choice of the employing unit. The cancellation proof is in duplicate, and the employing unit shall hand one copy to the applicant. The Work Permit shall be automatically canceled if it’s not renewed after the expiry date, and the system will not issue a cancellation proof in that case.

(iv) The applicant shall post a statement on the Management and Service System for Foreigners Working in China from the date of loss or from the date when discovering the loss, and apply to the approving authority for reissuing a Work Permit. In the case of any damage to the permit, please bring the original permit when applying for a reissue. When the application for reissue is approved, the Work Permit can either be mailed by EMS with freight to be collected or be obtained on site at the choice of the employing unit.